Approved on May 14, 2000
Revised on May 9, 2001
Revised on May 13, 2002
Revised on May 13, 2003
Revised on May 13, 2004
Revised on June 16, 2009
Revised on July 4, 2011
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Article 1: Establishment
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The Science Council of Asia, hereinafter called the SCA or the Council, is an international and non-profit organization, constituted by the voluntary cooperation, initially, of the following Asian countries: China, India, Indonesia, Japan, Republic of Korea, Malaysia, the Philippines, Singapore, Thailand, and Viet Nam. |
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Article 2: Objectives
| The objective of the SCA are: |
| a |
to provide scientists in all fields, including cultural and social as well as natural sciences and technology, a collaborative platform for promoting scientific exchange and cooperation in Asia for the improvement of human society, and, |
| b |
to develop and promote a holistic vision by integrating the emerging advances in science and technology with Asian wisdom, values and heritage, focusing on sustainable development and improvement in quality of life. |
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Article 3: Activities
| To be beneficial to organizations concerned in each country according to these objectives, the SCA may: |
| a |
identify and examine issues of mutual interest in Asia for evolving proposals for action by related agencies and international bodies; |
| b |
obtain information needed for all activities of the SCA and disseminate it widely; |
| c |
cooperate with academic communities in Asian countries and international scientific and technological organizations and others devoted to the promotion of excellence and cooperation; |
| d |
provide expert opinion/informed advice on scientific issues; |
| e |
convene the biennial General Assembly (the Assembly), meetings of the Management Board (the Board), conferences, symposia and others. |
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Article 4: Membership
| Membership of the SCA shall consist of eligible organizations from the SCA countries. |
| 4.1 |
An eligible organization is defined as one involved in cultural, social, and/or natural sciences and technology, as well as other disciplines relevant to the objectives of the SCA. |
| 4.2 |
A maximum of three organizations in each country may be admitted as members, but at least one organization shall be preferably a government/public sector organization. |
| 4.3 |
The SCA welcomes the participation of international, regional or national organizations of cultural, social and/or natural sciences and technology who are interested in its activities as observers. |
| 4.4 |
The membership of a member country of the SCA shall cease after it is absent from two consecutive meetings of the biennial General Assembly without participating in any of the SCA activities for the said four years. |
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Article 5: Organization
| 5.1 |
The total membership shall constitute the Council (SCA). |
| 5.2 |
The Council (SCA) shall meet at a biennial General Assembly, and governed by a Management Board and officers. |
| 5.3 |
If the SCA has 5 member countries or less, it shall be disbanded. |
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Article 6: General Assembly
| 6.1 |
The General Assembly is the highest decision-making body of the Council, which shall be held once in two years, for which each member country shall be the host in tern. |
| 6.2 |
The General Assembly shall be composed of designated representatives from each of the SCA countries, who must come from any of no more than three member organizations of the SCA in the country. |
| 6.3 |
The Council at its biennial General Assembly shall: |
| a |
elect from among the members of the General Assembly, a President, two Vice-Presidents, and a Secretary General/Treasurer; |
| b |
approve the amendments of the Statutes and By-laws; |
| c |
receive the annual report and statement of accounts from the Board; |
| d |
determine the host country for the Assembly and the meeting of the Board; |
| e |
decide on each application for membership; |
| f |
make decision by consensus of the members present. |
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Article 7: Management Board Meetings
| 7.1 |
The Management Board shall be held at least once a year. |
| 7.2 |
The Management Board shall consist of one designated representative from each of the SCA countries, who must come from a member organization of the SCA in the country, and of a Secretary General/Treasurer. |
| 7.3 |
Membership of the Board shall not exceed 15. |
| 7.4 |
The Board shall: |
| a |
constitute such committees as necessary to assist it in carrying out its functions; |
| b |
formulate rules and regulations; |
| c |
prepare the action plan and the budget of the SCA, including those for the aids/funds for expanding SCA activities (i.e. symposiums, seminars, and others) run by member initiatives; |
| d |
review past activities, and prepare annual reports and receive statements of accounts from the Secretary General/Treasures as stated in the By-laws Article 6.5, both of which are to be submitted to a biennial General Assembly; |
| e |
approve any proposals/statements prior to dissemination; |
| f |
make decision by consensus of the members present. |
| 7.5 |
The members of the Management Board, except the officers, shall normally serve a term of two years, which starts at the end of a biennial General Assembly and ends at the following biennial General Assembly. |
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Article 8: Officers
| 8.1 |
The officers consist of a President, a Vice President/President-Elect, a Vice President, a Secretary General/Treasurer, and an Immediate-Past President stated in the following clause. The President shall be the Management Board member of the host country of the SCA biennial General Assembly, and the Vice President/President-Elect shall be the Management Board member of the host country of the following SCA biennial General Assembly. The Vice President shall be the Management Board member of the host country of the SCA International Symposium between two consecutive biennial General Assemblies. |
| 8.2 |
The president upon completing his/her term shall continue to serve on the Management Board as an officer (the Immediate Past President) until the end of the next biennial General Assembly. |
| 8.3 |
The officers shall serve a term of two years, which starts at the end of a biennial General Assembly in which they are elected and ends at the following biennial General Assembly. |
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Article 9: Secretariat
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A Secretariat shall be established at the Science Council of Japan (SCJ) which shall assist the work of the Council and the Board. The Secretariat shall be led by the Secretary General/Treasurer. |
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Article 10: Financet
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The necessary expenditures of the SCA shall be shared among SCJ, the host country and delegates as stated in the By-laws. |
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