Approved on May 14, 2000
Revised on May 9, 2001
Revised on May 13, 2002
Revised on May 13, 2003
Revised on May 13, 2004
Revised on June 16, 2009
Revised on July 4, 2011
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Article 1: Membership
| 1.1 |
Application for country membership of the SCA shall be nominated by a member country of the SCA for consideration at a biennial General Assembly. Prior to the consideration, each nomination must be seconded by another member country. |
| 1.2 |
A nominated country shall become a member country of the SCA after gaining consensus approval of the members present in the biennial General Assembly. |
| 1.3 |
A new member country shall nominate its organizations and representatives to participate as members in the General Assembly and as a member of the Management Board according to the conditions stated in By-Laws Articles 2 and 3. |
| 1.4 |
If a member country terminates its membership of the SCA, all organizations of the country shall cease to be present in the General Assembly. |
| 1.5 |
Renewal of country membership shall require the nomination and approval stated in Articles 1.1 and 1.2 above. |
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Article 2: General Assembly
| 2.1 |
A member country shall propose no more than three eligible organizations, at least one of which shall be preferably a government/public sector organization, to the General Assembly for approval as member organizations which shall represent the member country in the General Assembly. |
| 2.2 |
A member country shall nominate no more than three representatives, one of which must be a member of the Management Board, from its member organizations to serve as members of the General Assembly. More than one representative may be nominated from one organization. |
| 2.3 |
A member country may propose international, regional or national organizations of cultural, social and/or natural sciences and technology, who are interested in the SCA's activities, to the Management Board for approval as observers in the General Assembly. |
| 2.4 |
In election of members of the Management Board, each member country shall have one vote in the General Assembly. |
| 2.5 |
When needed, the General Assembly shall carry out its functions by correspondence including e-mail communications. |
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Article 3: Management Board
| 3.1 |
A member country shall nominate one representative from its member organizations to serve as a member of the Management Board. |
| 3.2 |
The General Assembly shall elect the members of the Management Board when the SCA has more than 15 member countries. |
| 3.3 |
In the event that a representative of a member country does not complete his/her term as a member of the Management Board, the member country shall provide a replacement. The replacement shall serve the remainder of the existing term. |
| 3.4 |
In the event that a representative of a member country does not complete his/her term as a member of the Management Board, the member country shall provide a replacement. The replacement shall serve the remainder of the existing term. |
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Article 4: Officers
| 4.1 |
In the event that an officer does not complete his/her term, the replacement provided must be approved by the General Assembly within 60 days. |
| 4.2 |
In the event that an officer does not complete his/her term as officer but remains as a member of the Management Board, the General Assembly shall elect another member of the Management Board to take his/her position within 60 days. The replacement shall serve the remainder of the existing term. |
| 4.3 |
Until the replacement of an officer has been approved by the General Assembly, the President may ask a member of the Management Board to serve as an acting officer. If the position of President remains unfilled, the Vice President, who is a representative of the host country to hold the following SCA International Symposium, the Vice President/President-Elect, the Immediate Past President or the Secretary General/Treasurer, in that order, shall serve as Acting President. If the position of the President and other officer(s) remains unfilled, the Acting President may invite member(s) of the Management Board to serve as acting officer(s). If all four positions are vacant, the oldest member of the Management Board shall become Acting President and may invite other members of the Management Board to be other acting officers. The acting officers shall serve up to the time new officers are approved by the General Assembly. |
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Article 5: Meeting Guidelines
| 5.1 |
A meeting of the General Assembly or the Management Board shall require the presence of at least half of the members. If less than half of the members attend a meeting, the chairperson’s summary of the meeting shall be sent within 30 days to the absent members before any decision taken in the meeting shall be implemented. |
| 5.2 |
Except in case of the biennial General Assembly and the annual Management Board meeting specified in the Statutes, all other business can be conducted by correspondence including e-mail communications. In all meetings, decision will be made by consensus of the members present, under a general principle that each member country shall have one vote.
In a vote by e-mail, a non-reply by a due date shall be considered to be in favor of the proposal. |
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Article 6: Finance
| 6.1 |
The member countries of the SCA shall begin paying membership fees in the year that it is decided to introduce membership fees into the finances of the SCA by the General Assembly. The Management Board shall propose the membership fee and the necessary amendment of the Statutes and the By-laws to a biennial General Assembly two years in advance of the time the membership fee shall be introduced into the SCA. |
| 6.2 |
For holding the meetings including a General Assembly and/or a Management Board, the host country, in principle, shall bear the costs of conference facilities including communication costs, printing costs, and personnel costs, etc. as well as those for receptions.
The costs of facilities for SCA international symposium and other SCA activities, in principle, shall be borne by Members in the host country and the SCJ. Airfares, accommodation costs and meal costs for the participants shall be borne by the respective organizations to which the participants belong. |
| 6.3 |
The expenses for the maintenance and operations of the Secretariat shall be borne by the SCJ. |
| 6.4 |
Not only the host country of the General Assembly, but also every member country and member organization shall accept donations from international, governmental, public or private donors for activating SCA activities. |
| 6.5 |
The Secretary General/Treasurer shall submit an annual financial report on the income and expenditures from the membership fees to the annual Management Board after the membership fee is approved by the General Assembly. |
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Article 7: Amendment of the Statutes and By-laws
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A member country or the Management Board, but not a member organization, may submit changes to the Statutes and the By-laws to the President 3 months prior to the next General Assembly. No changes may be made without the consensus approval of the biennial General Assembly. |
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