Approved on May 14, 2000
Revised on May 9, 2001
Revised on May 13, 2002
Revised on May 13, 2003
Revised on May 13, 2004
Revised on June 16, 2009
Revised on July 4, 2011
Revised on July 10, 2012
Revised on June 17, 2014
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Article 1: Membership
| 1.1 |
An application for membership from eligible organization of a same country/region where the National1 Member has already existed shall be nominated by one of existing member organizations for the consideration at the Management Board (the Board). |
| 1.2 |
An application for membership from eligible organization for the first time from a country/region shall be nominated by a National Member for consideration at the Board. Prior to the consideration, each nomination must be seconded by another National Member. |
| 1.3 |
A nominated member organization shall become a member of the SCA after gaining consensus approval of the members present in the Board. |
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| (foot note) |
1 The term "National" as used in Statutes and By-laws of SCA has no connotation other than denoting a Member admitted under the provisions of Article 4.2 of Statutes. |
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Article 2: General Assembly
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When needed, the General Assembly (the Assembly) shall carry out its functions by correspondence including e-mail communications. |
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Article 3: Management Board
| 3.1 |
A National Member shall nominate one representative to serve as a member of the Board. |
| 3.2 |
A list of the members of the Board shall be presented to the Assembly before the commencement of their terms. |
| 3.3 |
In the event that a representative of a National Member does not complete one's term as a member of the Board, the National Member shall provide a replacement within 60 days. The replacement shall serve the remainder of the predecessor's existing term. |
| 3.4 |
In the event that a representative of a member of the Board is not able to attend a meeting of the Board, one may designate a substitute for attending the meeting. |
| 3.5 |
A member organization may propose international or national organizations of cultural, social and/or natural sciences and technology, who are interested in the SCA's activities, to the officers for approval as observers in the Board, 2 months prior to the next Annual Conference (the Conference). |
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Article 4: Officers
| 4.1 |
In the event that an officer does not complete one's term, the replacement provided must be approved by the Assembly within 60 days. |
| 4.2 |
In the event that an officer does not complete one's term as officer but remains as a member of the Board, the Assembly shall elect another member of the Board to take one's position within 60 days. The replacement shall serve the remainder of the predecessor's existing term. |
| 4.3 |
Until the replacement of an officer has been approved by the Assembly, the President may ask a member of the Board to serve as an acting officer. If the position of President remains unfilled, the Vice President, the President-Elect or the Immediate Past President, or the Secretary General/Treasurer, in that order, shall serve as Acting President. If the position of the President and other officer(s) remains unfilled, the Acting President may invite member(s) of the Board to serve as acting officer(s). If all four positions are vacant, the oldest member of the Board shall become Acting President and may invite other members of the Board to be other acting officers. The acting officers shall serve up to the time new officers are approved by the Assembly.
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Article 5: Meeting Guidelines
| 5.1 |
A meeting of the Assembly or the Board shall require the presence of at least half of the members. If less than half of the members attend a meeting, the chairperson's summary of the meeting shall be sent within 30 days to the absent members before any decision taken in the meeting shall be implemented. |
| 5.2 |
Except in case of the Assembly and the Board meeting specified in the Statutes, all other business can be conducted by correspondence including e-mail communications. In all meetings, decision will be made by consensus of the members present, under a general principle that each National Member shall have one vote. In a vote by e-mail, a non-reply by a due date shall be considered to be in favor of the proposal. |
| 5.3 |
An Observer described in Article 3.5 may observe the meetings of the Assembly, the Board, the Conference, and other SCA activities only if one is permitted by the officers. The right of an observer may be restricted depending on the character of one's organization. |
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Article 6: Finance
| 6.1 |
The member organizations of the SCA shall begin paying membership fees in the year that it is decided to introduce membership fees into the finances of the SCA by the Assembly. The Board shall propose the membership fee and the necessary amendment of the Statutes and the By-laws to an Assembly two years in advance of the time the membership fee shall be introduced into the SCA. |
| 6.2 |
For holding the meetings including an Assembly and/or a Board, the Host, in principle, shall bear the costs of conference facilities including communication costs, printing costs, and personnel costs, etc. as well as those for receptions. Except preceding statement, the costs of facilities for the Conference and other SCA activities, in principle, shall be borne by the Host and Science Council of Japan (SCJ). Airfares, accommodation costs and meal costs for the participants shall be borne by the respective organizations to which the participants belong. |
| 6.3 |
The expenses for the maintenance and operations of the Secretariat shall be borne by SCJ. |
| 6.4 |
Not only the Host of the Conference, but also every member organization may accept donations from international, governmental, public or private donors for activating SCA activities. |
| 6.5 |
The Secretary General/Treasurer shall submit an annual financial report on the income and expenditures from the membership fees to the Board after the membership fee is approved by the Assembly. |
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Article 7: Amendment of the Statutes and By-laws
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A National Member or the Board, but not a member organization, may submit changes to the Statutes and the By-laws to the President 3 months prior to the next Assembly. No changes may be made without the consensus approval of the Assembly. |
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